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Description of the most significant steps for inclusion of an Biller of invoices to the system is presented in the following brief exposition. Our objective is to make the integration with eFaktura.bg maximally easy, not to change its existing financial and accounting system and not to deviate it from its key activity in any manner whatsoever.

Contract

The process of the preparation of an Biller of invoices for inclusion in the system commences after the conclusion of a contract between him and BORICA - BANKSERVICE AD.

Electronic signature

Aimed at the validity of an electronic document, each invoice must be signed by the electronic signature of the person, who in conformity with the requirements of the Value Added Tax Act is indicated in the invoice as the compiler. The provision of a universal electronic signature by a licensed provider of persons who shall sign electronic invoices is needed. BORICA - BANKSERVICE AD which is a licensed provider of certification services may issue the needed electronic signatures.

United format for presentation of the invoices

eFaktura.bg maintains a unified format of the data which the invoice consists of. This allows the presentation of invoices prepared by various providers in the same manner before a recipient. For the purpose BORICA - BANKSERVICE AD developed a document “Standard for Presentation of an Electronic Invoice” in eFaktura.bg through XML. The execution on XML standard of eFaktura is the first prerequisite needed for presentation of invoices within the system. For the purpose the drawing up of e-Faktura (invoice) directly in the information system of the provider or the preparation of means for signing and converting from formats of the Biller to the format of eFaktura.bg is needed. This may be done by the provider or by specialists of BORICA - BANKSERVICE AD. 

Visualizationmeans

The invoices described through the unified XML format must be visualized for review or printing-out with the recipients. Each Biller has a different appearance of requisites and design shown on its invoices. This is why the development of XSL transformation is needed for visualization of the invoice in conformity with the requirements of the Biller for appearance, design, logo and so forth. It may be developed by specialists of Bankservice or by developers of the Biller.

Preparation of the data

The data about the preparation of invoices which are maintained in the information system of the Biller may be incomplete or incorrect, this is why their supplement and clearance from errors is needed. Verification and updating of all the requisites which are included in the electronic invoice shall be made. Particular attention shall be paid to those which are required as mandatory by the Value Added Tax Act. Full check-up of the e-mails indicated for notification shall also be performed.

Performance of various set-ups

The recipients of invoices shall receive notifications by е-mail n various events as, first notification for registration in the system, subsequent notifications for new invoices, notifications for replies in events of disputes and so forth. eFaktura.bg maintains a certain set of standard patterns whose grounds the notifications are made on. In the event that the Biller wishes his notifications to have appearance different from the standard one, set-ups of the individual patterns for notification of recipients on invoices by e-mail shall be needed. Some of the functions of the system may be specific for each Biller. In this event set-ups of the system shall be performed in conformity with the specifics of the Biller.

Training

In events of need aimed at provision of normal work with the system of eFaktura.bg, training of specialists of the Biller for administration and work with the system may be conducted.